주요업무내용
We are seeking a dedicated, detail-oriented, and highly trustworthy candidate to provide comprehensive administrative support to an individual and their family. This multifaceted position involves managing office operations, maintaining documentation systems, and ensuring efficient day-to-day operations across multiple administrative functions.
The ideal candidate brings a high level of professionalism, thrives in an independent working environment, and exercises flawless discretion when handling confidential information.
Key Responsibilities:
1. Administrative & Document Management
- Organize and maintain office filing systems for business documents, contracts, and administrative records
- Ensure accurate filing and tracking of critical documents including business registrations, correspondence, and operational files
- Maintain comprehensive digital and physical record-keeping systems for office documentation
- Track and manage document renewals, licenses, permits, and official correspondence
- Use the program Orca to update the assets and accounts
2. Financial & Bookkeeping Assistance
- Assist with expense tracking and receipt organization for office operations
- Support bookkeeping activities and maintain financial records
- Coordinate with external service providers, including accountants and vendors
-Assist with budget tracking and expense reporting
- Coordinate annual tax filing, working with accountants
Note: We have an outsourced bookkeeping company for monthly reconciliation and annual tax filing. You provide assistance organizing the information, not actual bookkeeping or tax filing.
3. Business Support Functions
- Coordinate business travel arrangements including flights, accommodations, and transportation
- Prepare detailed itineraries and manage logistics for business trips
- Research vendors, service providers, and business partners as needed
- Support event coordination and business meeting arrangements
4. Technology & Communication
- Support all day-to-day administrative needs using tools such as Google Workspace (Gmail, Drive, Calendar, Docs, Sheets)
- Keep track of all projects, tasks, and contacts using HubSpot CRM
- Prepare professional documents, presentations, spreadsheets, and reports
- Manage calendars, appointments, and important dates, and send reminders for meetings, flights, or important events and tasks
5. General Support
- Perform any other tasks needed to support operational success